In this article, you will see the steps showing how to record a payroll liability refund check. The liability balance comes negative when there are overpaid payroll liabilities. In order to fix this, we need to create a payroll liability refund check which results in increases the liability balance. To do this you have two options either you can call QuickBooks Payroll Tech Support Number 1888-567-1159 to get the support services related to your QuickBooks Payroll or you can follow the process mentioned below and create a payroll liability refund check by your own:

Record A Payroll Liability Refunds Check

Run A Balance Report

First of all, you have to create Payroll Liabilities Balance report then verify the credits. It should match the amount of refund and the tax item.

  • If you have credits then follow the steps mentioned in the next heading below
  • In case of no credits follow the regular bank deposit and put it in the Payroll Expense
  • Assisted Payroll: It is necessary to enter the refund check as a deposit into the bank account in the case of refund is before the period you are started using Assisted Payroll.

Enter A Payroll Liability Check

  • Go to the Employees menu and choose Payroll Taxes and Liabilities
  • Select Deposit Refund Liabilities
  • Type the vendor name who deposited the refund check
  • Type the deposit date in the Refund Date area
  • Put the first day of the pay period in the For Period Beginning field
  • Choose the criteria to handle the deposit:
    • A Group with other Undeposited funds: You can add the amount in the holding account. It will allow you to enter the deposit multiple times.
    • Deposit To: Choose the account of your choice
  • Choose the payroll item affected by the refund in the Taxes and Liabilities section
  • In the Amount field, fill the positive amount required
  • Click on ‘OK’

Note: Till these above steps the process is completed if you are using Basic Payroll, Standard or Enhanced Payroll for US or Canada.

Call Our QuickBooks Experts

Assisted Payroll users should follow the more steps discussed below:

  • Go to the Employees > Send Payroll Data
  • A window will open in which you can see the Tax Adjustments and Funds to be Withdrawn for the amount of deposit refund.
  • Send a zero payroll: Sending a zero payroll allows the liability balance to be increased which will nullify the negative balance.

Note: If the interest was given to you on the check then don’t include that amount in the Deposit Refund of Liabilities.

You can follow the steps for this type of transaction:

  • Navigate to the Employees menu and choose Payroll Taxes and Liabilities
  • Choose Deposit Refund Liabilities
  • Type the vendor name who deposited the refund check
  • Choose the deposit date in the Refund Date area
  • Fill the first day of the pay period in the For Period Beginning field
  • Select Group the deposit with Undeposited funds
  • Type the amount equals to refund minus interest paid in the Deposit total
  • Select the payroll item affected by the refund in the Taxes and Liabilities section
  • In the Amount field, fill the positive amount required
  • Click on ‘OK’
  • Now you have to create the deposit for the interest and add that amount in the Undeposited funds. You can create one deposit with both payroll liabilities and interest included.

Support Services Available 24 Hours @1888-567-1159

QuickBooks Payroll Support Number 1888-567-1159 is available 24 hours to provide technical support services to their QuickBooks users. If you are facing any issue related to your payroll then you can call the toll-free number. Also, if the above steps are not working for you then the technicians available at QuickBooks Support 1888-567-1159 will help you in recording a payroll liability refund check. We assure the complete satisfaction of every QuickBooks user.

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